Manage working time flexibility in case of clocking

Related module:

Working time flexibility

Access: Admin area > Paramètres généraux > Ouvrir Horaires de travail

• Select the relevant work schedule
• Click the 'Flexibilité' tab
• Settings are configured by slot:
  • 1st slot (arrival time)
  • 1st slot (long break time)
  • 2nd slot (return from long break)
  • 2nd slot (departure time)

Example: 1st slot (arrival time) – Tolérance Avant

• The 1st slot defined in the work schedule is 09h00-12h00, and I tolerate employees arriving between 8h30 and 9h00
• On the 1st slot (arrival time), I therefore set a 'tolérance avant' of 30 minutes

When an employee arrives before the defined work schedule, then:

• If they arrive at 8h40: they arrive less than 30 minutes before the scheduled time (between 8h30 and 9h00), so Eurécia applies the clock time by default (8h40)
• If they arrive at 8h20: they arrive very early, more than 30 minutes before the scheduled time, so Eurécia takes into account:
  • If 'Appliquer l’heure de l’horloge' is checked, their actual arrival time (8h20)
  • If 'Appliquer l’heure de la tolérance' is checked, the tolerated arrival time (8h30)

Example: 1st slot (arrival time) – Tolérance Après

• The 1st slot defined in the work schedule is 09h00-12h00, and I tolerate employees arriving between 9h00 and 9h10
• On the 1st slot (arrival time), I therefore set a 'tolérance après' of 10 minutes

When an employee arrives after the defined work schedule, then:

• If they arrive at 9h05: they arrive less than 10 minutes after the scheduled time (between 9h00 and 9h10), so Eurécia applies the clock time by default (9h05)
• If they arrive at 9h20: they arrive more than 10 minutes after the scheduled time, so Eurécia takes into account:
  • If 'Appliquer l’heure de l’horloge' is checked, the actual arrival time (9h20)
  • If 'Appliquer l’heure de la tolérance' is checked, the tolerated arrival time (9h10)

Example: 1st slot (departure time) – Tolérance Avant

• The 1st slot defined in the work schedule is 09h00-12h00, and I tolerate employees leaving between 11h30 and 12h00
• On the 1st slot (departure time), I set a 'tolérance avant' of 30 minutes

When an employee leaves before the defined work schedule, then:

• If they leave at 11h40: they leave less than 30 minutes before the scheduled time (between 11h30 and 12h00), so Eurécia applies the clock time by default (11h40)
• If they leave at 11h20: they leave very early, more than 30 minutes before the scheduled time, so Eurécia takes into account:
  • If 'Appliquer l’heure de l’horloge' is checked, their actual departure time (11h20)
  • If 'Appliquer l’heure de la tolérance' is checked, the tolerated departure time (11h30)

Example: 1st slot (departure time) – Tolérance Après

• The 1st slot defined in the work schedule is 09h00-12h00, and I tolerate employees leaving between 12h00 and 12h10
• On the 1st slot (departure time), I set a 'tolérance après' of 10 minutes

When an employee leaves after the defined work schedule, then:

• If they leave at 12h05: they leave less than 10 minutes after the scheduled time (between 12h00 and 12h10), so Eurécia applies the clock time by default (12h05)
• If they leave at 12h20: they leave more than 10 minutes after the scheduled time, so Eurécia takes into account:
  • If 'Appliquer l’heure de l’horloge' is checked, the actual departure time (12h20)
  • If 'Appliquer l’heure de la tolérance' is checked, the tolerated departure time (12h10)

The same process applies to setting up the 2nd slot.

If needed, an email can be sent to a chosen person (internal or external) when the employee arrives outside the defined tolerances, for all slots.

Keywords: Time · activities · schedules · clocking · physical clocking terminal · virtual clocking terminal · flexibility · time slots · tolerance