Setup and operation of probative value receipts

Related module:

In this article:

• Set up probative value receipts
• Enter an expense with a probative value receipt
  • Allowed receipt formats
• Retroactivity and deletion

Set up probative value receipts

To enable this feature in Eurécia, nothing could be easier!

Access: New Admin area > Expense reports > Advanced settings

• Under the Paramètres généraux des notes de frais section, check the “Justificatifs à valeur probante” box

Note: remember to uncheck “obligatoire” for adding a receipt in the settings of expense types for which you do not want the receipt to be mandatory.

Enter an expense with a probative value receipt

Access: Expense reports > My expense reports

When creating an expense with a receipt added, the message “votre justificatif va être authentifié” appears and indicates that the feature is active for the expense type being entered.

When saving the expense, the “référence du justificatif” field will be filled in automatically (it can be modified).

The following logos allow tracking the status of the receipt:

• After saving the expense, if it appears in black , then the receipt has been successfully authenticated
• If it appears in red , then authentication failed. It should be added again, or retake the photo of the receipt. If it is still not authenticated, contact Eurécia support.

Note: authentication of probative value receipts is recognized in the European Union. These authenticated and time-stamped receipts can be presented during an URSSAF audit.

Allowed receipt formats

You will find all accepted formats for your expense receipts in this article 😊: Allowed receipt formats in expense reports

Retroactivity and deletion

To authenticate old receipts, you must delete them and re-add them to each expense. There is no retroactivity when enabling the feature on receipts already added to expense reports.

When deleting a probative value receipt from the Cloud, a warning message appears: “Attention, la suppression est irréversible. Votre justificatif ne pourra pas être récupéré, assurez-vous d’avoir la version originale avant de continuer”.

Note: some PDF files are password protected: authentication cannot take place. These files cannot be electronically signed. The protection must be removed to authenticate these receipts.

Keywords: Expense report · Reimbursement · business expenses · Professional expenses · travel · probative value receipts · signed supporting documents · electronic signature of invoices · URSSAF · JVP