Generate split leave days

Related module:

In this article:

• What does the law say?
• Waiving split leave days
• Generate split leave days

What does the law say?

In France, employees are granted additional leave days when a fraction of the main paid leave (i.e. excluding the fifth week) is taken outside the statutory leave period (i.e. outside the period from May 1 to October 31).

In other words, if part of their main leave has not been taken within the required timeframe and depending on the remaining leave balance, employees can benefit from split leave days.

It is therefore only on October 31 of each year that you are able to indicate to the employee whether they can benefit from additional leave days or not.

Source: Code du travail Article L3141-19

Waiving split leave days

Access: Admin area > Leave and absences > Types de congés et absences

In the absence type, check the “Renonciation au fractionnement” box so that employees indicate they waive receiving split leave days.

Once the box is checked, a specific notice will be displayed when an employee submits a leave request between May 1 and October 31.

If the box does not appear, it most likely means that the employee has already submitted a request for the period from 01/05 to 31/10 and that the option was checked during that first request.

You can check this information by going to Menu > Leave and absences > Vue Manager > Consultation / Validation.
The “Export des renonciations au fractionnement” export will allow you to identify when the option was checked by your employees.

Generate split leave days

Access: Leave and absences > Vue manager > Compteurs équipe

• In the filter area, set:

  • Leave type: only one leave type should be processed at a time
  • Period: only one leave period can be processed at a time
• Click on the 'Actions' button at the top of the table
• Check 'Sélectionner tous' or select all affected balances beforehand
• In the drop-down list, select the bulk action 'Générer les jours de fractionnement'

• Set the granting rules in the window that opens:

  • In the case of a calculation in business days:

    

  • In the case of a calculation in working days:

    

• Condition for granting split leave days:

  • Active: conditions the grant on a number of consecutive or non-consecutive working days taken between two dates to be defined
  • Inactive: disregard the condition of taking a certain number of days between two dates to grant split leave

• Define the rules for granting split leave days by adding one or more rules. For example:

  • 2 days accrued if the balance on 31/10 is greater than or equal to 10 days
  • 1 day accrued if the balance on 31/10 is between 7 and 9 days inclusive
  • 0 days accrued if the balance on 31/10 is less than 7 days
• Enter an adjustment comment that will be included in each balance to explain the transaction
• Click on the 'Pré-visualiser' button
• Check the results obtained
• Click on 'Appliquer' to add the days, or on 'Fermer' to cancel the operation

By opening each affected balance, you can view the credit line for split leave days in the balance transaction summary table.

Note: in the rules management window, the default setting for split leave days takes into account that the fifth week of leave has not yet been taken. If you do not have special management for split leave days, you can keep the default setting.

Keywords: Split leave · generate · leave and absences · operation · balances · balances · conditions · grant