Initialize the number of kilometers traveled since the beginning of the year

With the french kilometer expenses schedule, the amount to be reimbursed to the employee on a journey takes into account the number of kilometers traveled since the beginning of the year with a given vehicle.

If an employee starts to enter kilometer expenses in Eurécia during the year, even though he has already had kilometer expenses previously, it is necessary to initialize the number of kilometers already traveled so that the correct coefficient can be calculated.

Who is concerned by this article?

The administrator as responsible of Eurécia configuration.

Initialize the number of kilometers 

Each employee concerned has to have an expense report in the software with the number of kilometers traveled since the beginning of the year, which have already been reimbursed outside the software (i.e. before its implementation).

Fill-in the vehicle of the employee

Access : Employee directory > Open the employee record > Personal data Tab

• Go to 'Personal means of transport'
• Every vehicle that the employee uses should be declared, with the following information: vehicle type and the number of fiscal horsepower: 

Initialize the number of kilometers

To initialize the number of kilometers previously traveled, you have to create manually an expense report which contains the number of kilometers previously traveled and edit the amount to reimburse to 0. 

Keywords associated to this article:

Expense reports - Reimbursement - professional expenses - travel - expenses - km expenses - number of kilometers - expense schedule - kilometers expenses