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With the application of the French mileage scale, the amount to be reimbursed to the employee for a trip takes into account the number of kilometers traveled since the beginning of the year with a given vehicle.
If an employee starts entering their mileage expenses in Eurécia during the year, even though they have already incurred mileage expenses previously, it is necessary to initialize the number of kilometers already traveled so that the correct coefficient is calculated.
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Initialize the number of kilometers
Each employee concerned must have an expense report in the software providing the number of kilometers traveled since the beginning of the year, which have already been reimbursed outside the software (therefore before its implementation).
Good to know!
For employees making only small occasional trips, it is not necessary to initialize the mileage previously completed, as the scale only changes bracket after 5.000 kms.
Enter the employee's vehicle
Access: Annuaire salariés > Open employee record > Infos personnelles tab
- Go to the 'Moyens de transports personnels' section
- Each vehicle used by the employee must be declared, with at least the vehicle type and the number of fiscal horsepower:
Old record
New record
Initialize the number of kilometers
To initialize the number of kilometers previously traveled, you must manually enter an expense report with the number of kilometers actually driven.
If the mileage scale with automatic adjustment is used, do not modify the amount to be reimbursed. It is then necessary to set the expense report status to 'Remboursé' (without actually doing so, as these expenses have probably already been paid).
Keywords associated with this article:
Expense report - Reimbursement - business expenses - Professional expenses - travel - carbon footprint - calculation - Mileage expenses - Distance in kilometers - Number of kilometers - Mileage expenses
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