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When an employee makes a payment using their corporate bank card, an MCC (Merchant Category Code) is associated with the transaction.
This code, from a global repository, aims to identify the type of activity of the establishment where the payment was made.
With each transaction on the corporate card statement, an MCC code is associated; it corresponds to an expense type.
Eurécia, in its Expense Reports management module, allows importing a corporate card statement and can recognize the MCC codes contained in it, in order to automatically categorize the employee's various expenses.
Note: this article only applies to organizations that import their corporate card statements into Eurécia.
In this article:
Setting up MCC codes
For Eurécia to automatically recognize employee expenses from the corporate card statement, it is important to associate an MCC code with an expense.
To create new expense types, consult this guide: Create or modify an expense type.
Access: New Admin area > Expense Reports > Types de dépenses
- Open the expense type for which you want to enter an MCC code
- In the 'Carte d'affaires' section, enter the code(s) assigned to this expense type in the 'Code MCC' field
Adding several MCC codes
If several codes need to be entered, separate them with a comma:
In the screenshot above, the expense is set up to correspond to MCC codes 5812 (Traditional restaurants) and 5814 (Fast food restaurants). Regardless of which one the employee visits, their expense report will be assigned to the same expense type.
Adding a range of MCC codes
If an entire range of codes needs to be entered (for example, from 3000 to 3299), simply enter the first and last codes of the range separated by a hyphen:
In the screenshot above, the expense is set up to correspond to MCC codes from 3000 to 3299, which are the codes for all airlines.
When importing the corporate card statement, Eurécia will automatically create the expense reports and populate the date, amount, and expense type. The employee will then only need to attach the receipt, check the expense report, and submit it for approval.
Default type
It is possible to assign the same MCC codes to several expense types. When importing the corporate card statement, you can choose which expense types to assign to the expense report.
- Check the 'Type de dépense par défaut pour ces codes' box to set this expense type as the default for this or these MCC code(s)
⚠️ Warning!
It is not possible to enter multiple default expense types for the same MCC code.
Keywords: Expense reports · expenses · MCC codes · Merchant Category Code · corporate card · business expenses · reimbursement · bank statement
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