Submit my leave and absence request

Related module:

💡 Here is a tutorial video that can help you override approval rules in case of “Insufficient balance”:

In this article:

• 💡 Here is a tutorial video that can help you override approval rules in case of “Insufficient balance”:
• Submit my leave request
  • 💡 Here is a video that will help you submit your leave in 30 seconds!
• Impact on the balance
  • Impact upon submission for approval
  • Impact upon approval

Reading time: 2 minutes

Submit my leave request

Access: Leave & Absences > Planning Congés

From the leave schedule:

• Click the start date then the end date, or vice versa
• Then click the “Nouvelle demande” button to the right of the leave schedule
• The “création d'une demande” page opens with the pre-selected dates

OR

Access: Home page

• Click “Nouvelle demande”
• A “Création d'une demande d'absence” page opens

Both methods allow you to access the “Création d'une demande d'absence” page:

• Modify the start and end dates of the absence if needed: note that the end date may change automatically to correspond to the day before work resumes, depending on the rule established by the company during setup
• Select the type or types of leave or absence to use

Note: the software may offer a leave type: “(automatique)”.
In this case, it automatically creates a breakdown of leave according to the rules set by the company in order to best manage the taking of absence days and settle balances. However, you can always choose another type of leave if the automatic choice does not meet expectations.

• Click:
  • the “Enregistrer en prévisionnel” button if you want to enter a provisional absence without submitting it for approval
  • the “Soumettre à validation” button; the request is then sent to the approval manager, who is notified by email

Note: it is possible to cancel a request before it is approved: from the leave schedule, click on the request, then click the “annuler la demande” button on the right. This feature may not be enabled. If so, contact your administrator.

💡 Here is a video that will help you submit your leave in 30 seconds!

Impact on the balance

Access: Leave & Absences > Mes droits

Depending on the settings defined by the company, leave is deducted from the leave balance:

• upon submission for approval
• OR upon approval

Impact upon submission for approval

The balance is impacted as soon as the request is submitted for approval. Thus, the same leave entitlement cannot be subject to multiple requests. This option allows employees to submit requests only for leave entitlements they have actually accrued.

Impact upon approval

The same leave entitlement can be subject to multiple absence requests. The first approved request will impact balances, while others cannot be approved if the entitlements on the relevant balances are insufficient.

Note: once the request is approved, depending on the settings defined by the company, it may or may not be possible to cancel the request in the same way or ask the manager directly to cancel it.

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