Create or modify a leave and absence profile

Related module:

Create or modify a leave profile

Access: Admin area > Congés et absences > Profils congés et absences

• Click the 'Nouveau profil congés' button or open an existing profile; you can also duplicate an existing profile via to save time
• In the 'Général' tab, enter the name of the leave profile and a code
• In the 'Types de Congés et Absences' tab, add or modify the leave types to which employees with this profile are entitled
  • To insert a new leave type, click the 'flèche coudée' icon button

Warning! By default, when adding a row, the dropdown list item will be preselected to the first one in the list (in alphabetical order).

• For leave & absences fed by a balance (paid leave, RTT, DIF, etc.), the numbers defined in the columns from N-1 to N+1 are used to define the taking priority of these leaves (all combined). Thus number 1 will take priority if the balance is not 0. Note that if 'non autorisé' is selected, taking leave will not be possible for the employee
• The 'Cumul et prise à équivalent temps plein' column:
  • if the box is checked, accumulation and taking leave will be based on full-time equivalent. All employees acquire the same number of leave days regardless of their activity percentage and working hours. Leave calculation will be done the same way. More details on part-time leave calculation: Part-time leave calculation
  • if the box is unchecked, accrual will be prorated based on the activity percentage entered in the employee record, Emploi tab. Leave calculation will only apply to worked days.
• In the unauthorized leave period column, you can enter the periods of the year during which this leave type cannot be taken. The format must be DDMM-DDMM;DDMM-DDMM
• In the 'Jours non autorisés' column, it is possible to specify unauthorized leave days by absence type. Be sure to uncheck 'Aucun'.
• Once saved, the added absence type will be available for employees associated with the leave profile
• The règles tab allows you to configure additional rules, namely:
  • Leave types that cannot follow one another
  • The calculation when taking a single day
  • Balance-to-balance transfer rules

Note: you can duplicate a leave profile if the one to be created is substantially the same as an existing profile. Simply click the two overlapping sheets at the beginning of the row in the leave & absence profiles list.

Keywords: Leave and absence profile · creation · duplication · absence types · absence list · balance list · assign leave