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Do you want to change how your leave is calculated and switch from business days to working days? We explain how to do it!
Important information – Support required depending on the number of users
This operation can be carried out independently for clients with 10 users or fewer.
Beyond 10 users, we recommend working with a consultant to secure the switch and avoid any errors when transferring balances and leave requests.
Key points to remember:
10 users or fewer → you can complete the switch independently by following the steps in this guide.
More than 10 users → contact Support to request assistance with this operation (billable service).
In this article:
⚠️ Warning!
This operation must be carried out at the end of the accrual period. To switch paid leave from one mode to another, the change should be made on May 30 and not after.
The difference between business days and working days
Business days
They consist of the days of the week except:
The weekly rest day (usually Sunday)
Statutory public holidays which are generally non-working (January 1, May 1, May 8, etc.)
Thus, in a standard week without public holidays, there are 6 business days. Saturday is not usually counted as a rest day. It is therefore a business day to be counted among the days of the week.
Working days
Unlike business days, they represent days normally worked in the company.
Indeed, when the company is open 5 days a week (Monday to Friday), there are 5 working days. Thus, since the two weekly rest days are not worked as they correspond to the weekend, they are not working days.
Note: the distinction between a working day and a business day is important for calculating leave days. If calculated in business days, the employee receives 30 days of paid leave each year to account for Saturdays. If calculated in working days, the employee receives 25 days of paid leave per year.
Switching to a working day calculation mode
For simplicity, perform this action on May 30 or December 31, depending on your periodicity
Step 1: Export balances for reference
Export all paid leave balances currently in use: N-1 if not settled, N, and N+1.
Access: Leave & Absences > Vue Manager > Compteurs équipe
Step 2: Export paid leave requests submitted for the future
Export all approved, pending approval, or forecast requests submitted on active balances for future dates.
Access: Leave & Absences > Vue Manager > Validation des demandes
Filter by paid leave absence type
Set the period start date to 01/06 or 01/01 and the end date as far ahead as possible based on advance paid leave booking
Filter by approved, pending approval, and forecast statuses
Display the results
Click the 'Export Excel' icon button
Cancel all requests included in the export using bulk actions (without sending notification emails).
Note: Some paid leave requests may not have gone through payroll the previous month, so they must also be canceled. They will need to be resubmitted to ensure the correct calculation of meal vouchers and variable payroll elements for the following month.
Step 3: Duplicate the leave type
Access: Admin Area > Leave & Absences > Ouvrir Types de Congés
Duplicate the leave type
On the new leave type, modify the name and the number of days to accrue: 25 instead of 30 when switching from business days to working days (2.0833 instead of 2.5 per month), and vice versa
Save: a pop-up appears offering to link this new leave type to the various existing leave profiles
Step 4: Create the new balances
Access: Leave & Absences > Vue Manager > Compteurs équipe
Use the file provided by your payroll provider or your balance file exported in step 1 with converted data.
You can enter the balance directly into acquired rights, or detail the converted accrued and taken days.
Pay close attention to JNT (days to take or taken on non-working days) for part-time employees.
Step 5: Deactivate the previous leave type
Access: Admin Area > Leave & Absences > Ouvrir Profils de Congés
Open the relevant leave profile(s)
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If not done previously, assign the newly duplicated leave type to the relevant leave profile(s):
Insert a new line and select the newly created leave type
Check the 'Actif' box on the left to activate it
Deactivate the previous leave type by unchecking the 'actif' box or deleting the line completely
Save
Note: Overnight, the application will automatically create the balances for users affected by these leave profile(s) and populate them retroactively based on each employee's hire date.
Step 6: Submit the requests again
Access: Leave & Absences > Vue Manager > Validation des demandes
Resubmit the previously exported and canceled requests on the new active balances (in working days)
Keywords: Leave type · business days · working days · switch · balances · leave profile · absence type
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