Set up the virtual time clock on Eurécia

This article is intended for:

Admin

Related module:

Have you subscribed to the Time & Activities module? Do you want to set up time tracking for your employees to make it easier to enter hours and calculate overtime? Eurécia allows you to enable the virtual time clock!

When using a time clock, time tracking will be done in hours from the Time tab of your timesheets.

Prerequisites

Before enabling the virtual time clock, you need to assess your needs and how you want to operate:

Are my employees' working hours fixed?
Are there variable time slots?
How is my overtime calculated?
Do I track my employees' hours/days in project management or analytical management?

Once you have answered these questions, you can move on to the next phase: setting up the virtual time clock 😋!

Check my employees' working hours

Access: Admin area > Paramètres généraux > Horaires de travail

The first step is to check that your employees' working hours are properly configured. To do this, you can refer to this article: Create or modify a working schedule

If your employees have fixed working hours, you will not need to follow the next step, let's go!

Variable working time slots

Access: Admin area > Paramètres généraux > Horaires de travail > Flexibilité tab

You can set up variable working time slots if, for example, employees must arrive between 8h and 8h30 and must leave between 17h and 18h.

All information is available in this article: Manage working time flexibility in case of clocking

Overtime

When using a time clock (virtual or physical), overtime is generally calculated from the Time tab of your timesheets.

Overtime is configured in the same way and all the information is in this article: Overtime management on Eurécia.

Enable the virtual time clock

Access: Admin area Nouveau > Temps & Activités > Profil de Temps & Activités

The virtual time clock is configured from the time & activity profiles. You can activate it for a specific category of users and not for another. In this case, you will need to create as many profiles as cases.

Create a new Time & Activities profile by clicking or duplicate an existing profile by clicking Dupliquer (at the very bottom 😊)
Enter the name of this profile, you can enter “avec badgeuse” to easily identify it later
Enter a code that must be unique (in case of data import or export)
Enter the tracking type:
- “suivi Temps” is mandatory to enable a time clock
- “suivi des Activités” will be required if you also want to track the activities performed by your employees in project management or analytical management

In the “Paramétrage du suivi du temps” section:

Determine whether your employees can modify hours. In the event of clocking, information will be submitted automatically. However, in case of forgotten clocking, if your employees cannot modify this tab, the administrator will have to do it for them.
- Editable Time tab:
  - enable input assistance by toggling the dedicated button
  - check the box “remplissage avec le bouton entrées / sorties”
- Non-editable Time tab:
  - choose “badgeage dématérialisé Eurécia”
  - choose whether your employees can modify the time type column
You can check the box “Cacher la badgeuse sur mobile et tablette” so that it is no longer possible to clock in from a mobile environment.
Save

In the “Paramétrage du suivi des activités” section:

This tab can be enabled in addition to Time tracking but is not essential for using the time clock. You will find all the information about this tab in the following article: Create or edit a Time & Activities profile

⚠️ Warning!

If your employees were on a time & activity profile with the 'Suivi activités ' tab enabled, it is strongly recommended not to disable it.

Indeed, all information included in previous timesheets will no longer be accessible.

It is therefore advisable to disable the Activity tab at the beginning of the period only.

Assign the new Time & Activities profile

Once your brand new time profile with time clock is activated, you must assign it to the employees concerned by following this article: Change the Time & Activities profile of an employee.

Use the virtual time clock

Once the virtual time clock is enabled, your employees will be able to use it immediately!

On the Eurécia home page, in the “Temps & Activités” card, your employees will be able to click “J'arrive” or “Je pars”:

They will also be able to use it directly on their phone phone or tablet

Our advice: In case of restriction by IP address, your employees will not be able to clock in directly from their mobile. More information in this article: Control access by IP address

Clocking tracking

When your employees clock in, you can track clockings in real time!

We explain everything in this article: Real-time clocking tracking.

And that's it, you have everything 😊! If you need support, your support team will be delighted to help you!

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In this article:

Prerequisites