"Are you up for a coffee? It's break time 😊!"
A time for camaraderie and sharing among colleagues, breaks also help boost productivity, efficiency, and maintain better health. To simplify their management, Eurécia allows your employees to record their breaks directly on their timesheets.
Who is this article for?
Administrators in charge of monitoring Time & Activities.
On the agenda in this article:
- What does the law say?
- The different "pause" configurations in Eurécia
- Configuring breaks in Eurecia
- Displaying breaks in timesheets
What does the (French) law say?
The employee must be granted a break of at least 20 consecutive minutes as soon as the daily working time reaches 6 hours.
The break is granted:
- Either immediately after 6 hours of work
- Or before this 6-hour period is fully completed
A company or establishment agreement or convention may stipulate a longer break time.
The different "pause" configurations in Eurécia
Eurécia allows you to configure several types of breaks to meet all your needs!
Types of breaks
- Clocking out breaks : these are breaks for which the user must clock in and out of, using an entry pass.
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Keep in mind! If your AGT time clock allows you to clock in break times, you will need to contact AGT Systèmes to retrieve the code linked to this break in your time clock's settings. |
- Fixed breaks: these are breaks automatically generated during the morning and afternoon shifts. These breaks have a fixed duration.
Included in actual working time
These two types of breaks can be counted as actual working time or not, depending on the type of time used. 🤔 Don't panic, we'll explain everything a little later!
- Breaks counted as worked : the total of hours worked includes break times.
- Breaks not counted as worked: break time will be deducted from the total of hours worked.
Included in overtime
- Breaks included in the calculation of overtime: breaks not counted as worked cannot be included in the calculation of overtime.
- breaks not included in the calculation of overtime
Does that seem complicated? Don't worry, grab a coffee and let's go 😊!
Configuring breaks in Eurecia
Prerequisites
- The Time & Activities module must be active for your company. Not yet the case? Get in touch with your favourite support team 😊!
- Break management only affects the 'Time Tracking' tab of timesheets. Are you tracking activities and wanting to use break management? You can activate both tabs for your employees by following this article: Create or modify a Time & Activity profile.
Step 1 - Setting up my work schedule
Access: Admin area > General settings > Work shift calendars > 'General' tab
It may be necessary to modify the theoretical hours of my working schedule if, for example, break times are not included in the number of theoretical hours to be worked.
The theoretical number of hours for each period is thus displayed in 2 parts:
- the number of hours 'worked'
- break time
The total theoretical hours are calculated as follows: working time + break time.
If my theoretical number of hours to be worked does not take into account break times, then my work schedule must be adjusted accordingly:
Step 2 - Setting my breaks
Access: Admin area > General settings > Work shift calendars > 'Breaks' tab
In the section ' Mandatory break between work periods ', I indicate, in minutes, the mandatory break time between the first and second work periods. This interval generally corresponds to the lunch break.
Clocking in breaks
To configure my time-tracked breaks:
- I activate the 'Configuring breaks' button
- In the Reporting breaks section, I choose 'break clocked in': my colleagues will have to clock in and out each time they leave and return from their break.
- If it's a clock-in break using the AGT systems, I enter the break code expected by my physical time clock.
- I determine the theoretical break time in minutes
- If my break should be counted as worked and included in the total hours worked, I can activate the "This break will be counted as worked and included in the total of hours worked" button.
- If my break is counted as actual working time, I can activate the "This break will be included in the overtime calculation" button.
- Don't forget to save the changes!
A summary of the rule put in place is displayed on the right side of your screen.
Automatically generated breaks
- I activate the 'Configuring breaks' button
- In the Reporting breaks section, I choose 'automatically generated break': the break will be automatically generated in the timesheets for each work period.
- I determine the break time in minutes
- If my break should be counted as worked and included in the total hours worked, I can activate the "This break will be counted as worked and included in the total of hours worked" button.
- If my break is counted as actual working time, I can activate the "This break will be included in the overtime calculation" button.
- I'm recording
A summary of the rule put in place is displayed on the right side of your screen.
Displaying breaks in timesheets
In my timesheets, my breaks appear in the form of a cup of coffee 😊!
Break times
Break times are entered from entry pass information or from working hours in the case of automatic pre-filling of timesheets.
If your employees have the ability to modify their timesheets, they will also be able to modify their break times by simply clicking on the coffee cup.
In this case, they will only need to indicate the desired time and confirm:
If your timesheets are not pre-filled, you will need to enter the duration of the breaks by simply clicking on the coffee cup!
What is included in the calculation of hours?
In your timesheets, breaks can be counted in three ways:
- Breaks are considered as not worked : they are therefore not included in the total hours worked on your timesheet.
Example: Jeremy works 35 hours per week, but his breaks are not included in this working time. He has a debit/credit time-off system based on a fixed 35-hour workweek. This week, he recorded 35 hours and 30 minutes on his timesheet, including a 45-minute break.
Yes, Jeremy didn't declare enough actual working time. He declared 35 hours and 30 minutes, including a 45-minute break. Therefore, only 34 hours and 45 minutes are considered as worked. Since he is theoretically required to work 35 hours, 15 minutes will be deducted from his overtime tracker.
- breaks considered as worked but not included in overtime : break times are considered as working time but do not give rise to overtime.
Example: Sébastien is required to work 35 hours per week. Beyond 35 hours, he accrues compensatory time off. This week, he worked 37 hours and 40 minutes, including a 55-minute break.
Well done! 😊 He will indeed gain 1 hour and 45 minutes of recovery time because:
37h40 - 55 minutes = 36h45. He acquires recovery hours beyond 35 hours, so his recovery counter will be credited with 1h45min.
- Breaks considered as worked and included in overtime: break times are considered as working time and are included in the calculation of overtime.
Example: Marie works 39 hours per week. Any hours worked beyond 39 are paid at a rate of 125%. This week she worked 41 hours, including a 45-minute break.
Yes, of course! Marie worked two extra hours this week because breaks are included in the overtime calculation. Since there's a 125% premium, 2.5 hours will be paid out.
Now it's your turn! 😁
Keywords associated with this article:
pause - break - coffee - time - duration - daily - set up - configure - type - initial - median - noon - lunch
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